American Alliance for Health, Physical Education, Recreation and Dance - AAHPERD

Charlotte Convention Center, 501 South College Street, Charlotte, NC 28202. The Westin Hotel, 601 College Street, Charlotte, NC 28202 is the headquarter hotel and will be the location for many business meetings and social events.

On-line and mail-in registration forms will be available on December 1, 2012. Visit our convention website for more information.

Early-Bird: January 15, 2013
Advanced: March 26, 2013

Onsite Rates Begins: March 27, 2013

Complete an application form, or contact Exhibit Promotions Plus, Inc. at (410) 997.0763 or by email at aahperd@epponline.com 

Exhibitors only can request a one-hour commercial presentation.  Space is based on availability and assigned in the order in which contracts are received.  Cost for a one-hour presentation is $2,000.  Deadline to request: December 1, 2012.  Click here to submit a presentation.  If accepted, you will be invoiced and payment must be received by January 31, 2013.  Questions:  contact conv@aahperd.org.

Collegial Status is a current member of any of the AAHPERD allied associations.  AAHPERD membership is not required. Collegial status attendees must include proof of membership in collegial organization. A copy of your membership card is required.

• American Dance Therapy Association
• American Kinesiotherapy Association
• Eta Sigma Gamma National Health Science Honorary (student members only)
• ICHPER.SD and ICSSPE members who are not U.S. citizens may register at Professional Member Rates for the AAHPERD convention.
• International Union for Health Promotion and Education (IUHPE) members who reside outside of the United State and the U.S. Territories
• Medical Fitness Association (formerly Association of Hospital Health and Fitness)
• National Recreation & Park Association (NRPA)
• National Capital Area of the Society for Public Health Education
• PHE Canada, formerly Canadian Association for Health, Physical Education, Recreation and Dance (CAHPERD)
• Phi Epsilon Kappa
• Sacred Dance Guild
• USA Dance and its subdivisions

To qualify for the student member rate, you must be a full-time student, which means you are currently enrolled for at least nine (9) credit hours. You need to enclose a copy of your current student ID, a letter from your school's dean indicating full-time status, or a copy of your course registration with your convention registration. You must also hold a membership in AAHPERD that is current through April 30, 2013.

Yes!  Individuals in the fields of Health, Physical Education, Recreation and/or Dance (HPERD) must register and pay the registration fee. Speakers who are members pay the AAHPERD member rate; speakers who are in the HPERD fields but are not members pay the non-member rate (or become a member and pay the member rate). If you are NOT in the fields of HPERD, you must request a complimentary one-day pass through the association program coordinator to which your proposal was submitted. Speakers/Presenters can also go to the Program Operations Booth onsite at the Convention Center Registration Area to be escorted to and from their program.

No, but there are plenty of food areas in the convention center, exhibit hall, and around Charlotte. The only food provided would be for any ticketed event that includes meals.

Every person attending the convention, either sessions or the Exhibit Hall, must be registered. If a guest wishes to accompany you to listen to your presentation or watch you receive an award, please stop by the Program Operations Booth onsite in the Convention Center Registration Area and we will be happy to admit them to that particular non-ticketed event. Attendees can purchase additional meal function tickets and invite their guest(s) to accompany them to the event. Questions: contact conv@aahperd.org

Online and mail-in housing forms will be available December 1, 2012. Visit our convention website for more information.

AAHPERD encourages attendees to book their hotel accommodations at the AAHPERD designated hotels. AAHPERD makes every effort to secure the best possible rate for attendees. There is no denying that the cost of hotel rooms in Charlotte is high. Charlotte is a "first-tier" city and is the kind of destination that attracts many people. It is a popular convention, business, and leisure travel destination. Since it is such a popular destination, hotels can dictate higher rates. The hotel rate is part of a negotiated overall program package that incorporates meeting room rental, food/beverage, audiovisual, as well as other services associated with conducting the national convention. If AAHPERD does not achieve a minimum number of overnight accommodations required in the overall conference package, this affects the prices of other services associated with conducting the convention. This, in turn, will negatively impact registration fees for future programs.

Post your arrival/departure dates and in which hotel you would like to stay on Facebook. You will be able to communicate directly with your potential roommate.

Individuals may present in no more than two (2) sessions at the 2013 National Convention, inclusive of Poster Presentations and Research Consortium sessions. This limitation includes the roles of presenter, speaker, co-presenter, panelist, and presenting author. The limitation does not apply to the planner, non-presenting author, or non-presenting researcher. The same proposal may NOT be submitted to more than one (1) component of AAHPERD, including Research Consortium. This practice violates submission protocol ethics and proposals will be rejected outright if submitted to two places simultaneously.

September 28, 2012.  If you have not heard anything regarding your proposal, please contact the convention coordinator for the association to which you submitted your proposal. They can be reached by email or by dialing 800-213-7193 plus the extension shown below.

Poster boards are 4' x 8'.

Attending certain program sessions qualifies for continuing education contact hours. Each type of CEU has a list of sessions offering contact hour credits. These sessions will be noted in the convention program book. Several of AAHPERD's national associations offer contact hours for professional development as well as graduate credit. Please check the association website(s) for specific information. Contact hours have been structured in an attempt to fulfill the requirements of as many credentialing authorities as possible. Since we have attendees in several disciplines, as well as from numerous states, it is the responsibility of the attendee to know the requirements of their specific credentialing authority. Beginning December 3, 2012, register in advance for CEUs by completing the Special Event Advanced Registration Form, which is part of the Convention Registration Form. To receive a CEU packet listing the sessions qualifying for contact hours, take your ticket to the CEU Booth located in the Convention Center Registration Area (next to the Program Operations Booth.) After attending sessions and having the presenter sign the packet, return it to the CEU booth no later than noon on Saturday of the convention, or mail it to AAHPERD Conventions, 1900 Association Drive, Reston, VA 20191 for processing.
AAHE: Contact Hours for CHES and MCHES Credit
AAPAR: CEU and Contact Hours
NASPE: Contact Hours
NDA: Contact Hours

You can book your airfare through any airline or travel site.  Always research to find the best fares before finalizing your plans.  (Beware of hotel packages booked with flights as you most probably will not be able to cancel!)  Hotels should be booked through the AAHPERD Housing Bureau beginning December 3, 2012.  Rates cannot be guaranteed if not booked through our Housing Bureau.

Please visit Public Transportation Information page or go to the Charlotte Douglas International Airport website.

Please visit Public Transportation Information page or go to the Charlotte's Got a Lot website.

Meeting rooms can be cold; layering is recommended. Many sessions are hands-on so you should dress as you would if you were teaching/attending class. There are many social events, awards ceremonies, as well as the General Session. Attendees may not have time to change, therefore, warm-up suits to business attire is acceptable.

Many members have found the following to be helpful items to bring: Pen and paper for taking notes, state pins to trade with other educators, camera, umbrellas, comfortable shoes, etc.

Tuesday, April 23 -- 7:00 AM-6:00 PM
Wednesday, April 24 -- 7:00 AM-5:00 PM
Thursday, April 25 -- 7:00 AM-5:00 PM
Friday, April 26 -- 7:00 AM-3:00 PM
Saturday, April 27 -- CLOSED

Move-in

• Tuesday, April 23 8:00am–6:00pm
• Wednesday, April 24 8:00am–9:00am (touch up only) 

Open

    Wednesday, April 24 Noon–6:00pm

      Exclusive exhibit hours 12:30pm–1:30pm

    Thursday, April 25 8:30am–5:00pm

      Exclusive exhibit hours 12:45pm–1:45pm

    Friday, April 26 8:30am–3:00pm

      Exclusive exhibit hours 12:15pm–2:15pm 

Move-out

• Friday, April 26 3:00pm–9:00pm
• Saturday, April 27 8:00am–Noon
• NO teardown permitted prior to 3pm, Friday, April 26

Aloft Charlotte Uptown Hotel -- 210 East Trade Street
Courtyard by Marriott -- 237 South Tryon Street
Hilton Charlotte Center City -- 222 East 3rd Street
Omni Charlotte -- 210 East Trade Street
Westin Charlotte (Headquarter Hotel) -- 601 College Street