American Alliance for Health, Physical Education, Recreation and Dance - AAHPERD

Participant/Speaker Information

We are delighted that you will be participating at the AAHPERD National Convention and Exposition, co-hosted by Northwest and Southwest District AAHPERDs, March 29 – April 2, in San Diego. Your contribution will enhance the success of our program and contribute to the professional growth of many AAHPERD members in your field. We hope it will be an exciting and enjoyable experience for you.

Please share the following information with the other participants on your program.

• If you are in the field of health, physical education, recreation, or dance, AAHPERD requires that you must register for the convention, even though you are a speaker. If you pre-registered, when you arrive at the Convention Center, proceed to the Advanced Registration counter to pick up your name badge. If you did not pre-register, you will need to go to the onsite registration area to register for the convention.
• If you are an invited speaker outside the fields of HPERD, your national association coordinator may have arranged for a day pass for you. If you do not receive your day pass prior to arriving to the convention, stop by the Program Operations Booth in the Convention Center Lobby to be escorted to your presentation.
• You are responsible for your own travel and housing to attend the convention unless other arrangements have been made. AAHPERD does not reimburse these expenses. Housing information is available here.
• Please locate your program by entering your last name into the search feature on the online schedule. The search will provide the program title, date, time, and location of the presentation for which you are listed as a participant. Please share this information with the co-presenters on your program or direct them to the online schedule. If you have questions or concerns about any of the information (for example, if you are speaking on additional programs, but your program is not listed after completing a search), please contact your national association coordinator to obtain more information.
• As noted in the "Call for Presentations" form, AAHPERD provides only the specified audiovisual equipment at no cost, and only if it was ordered by September 30, 2010, the deadline date for final presentation requirements. All program session meeting rooms will be equipped with an LCD projector and screen; laptops are not provided for sessions other than those in the computer lab. Additional equipment requests will only be accepted onsite at the AAHPERD Program Operations Booth located in the Registration Area of the Convention Center and must be paid for prior to delivery of the equipment to the meeting room. Payments will be accepted in the form of cash, personal check, Visa, MasterCard, or American Express.
  The final meeting room and audiovisual setups for each session will be posted for review in late-February.
  NOTE: If the equipment that you ordered does not appear on the meeting room/audiovisual setup document, please stop by the Program Operations Booth to discuss.
• Computers with internet access are ONLY provided for the technology sessions scheduled in the Computer Lab (Room 32AB of the Convention Center).
• The San Diego Convention Center is unique in that they offer wireless internet in the lobby and meeting room areas for $12.95/day. If you wish to purchase this service, locate the Convention Center's wireless network, Instant Internet, and you will be guided through the steps to establish your connection and pay for the service.
  If you would like to pay and use Instant Internet during your presentation, we suggest that you test the connection in your assigned meeting room prior to your scheduled session. If you have trouble with the connection, contact Program Operations immediately so that the problem can be resolved before your session begins.
• In most cases, the meeting room assigned to your program will be available 15 minutes prior to the scheduled start time of your program. Please use this time to ensure that everything is in order and that you are ready to begin on time. If there is a problem, contact Program Operations. As a professional courtesy to other presenters, please begin and end your presentation on time. A Speaker Preparation Room (Show Office G on the upper floor of the Convention Center) is available for your use to organize your presentation materials. Please use the elevator near Hall H to access this room.
• Programs are scheduled in hotel and convention center meeting rooms that have little similarity to gymnasiums, research labs, and dance studios. Programs, business meetings, and social events will be scheduled in the San Diego Convention Center and the Hilton San Diego Bayfront Hotel. Registration, Alliance Pavilion/Bookstore, and Exhibits will be located in the Convention Center.
• Nothing can be taped, stapled, or otherwise affixed to any wall or surface of the Convention Center or hotels. Individuals violating this policy will be held liable for damages.
• It is possible, but not likely, that the meeting room assigned to your program will change prior to the date of the convention. Please confirm the room location in the final Convention Program Book, which you will receive onsite when you pick up your convention registration packet.

We hope this information is useful in helping you prepare your presentation. If you have questions, please visit the Program Operations Booth onsite. Looking forward to seeing you in Indianapolis!

AAHPERD Phone Numbers

703-476-3400
800-213-7193