American Alliance for Health, Physical Education, Recreation and Dance - AAHPERD

Program Schedule

Schedule-at-a-Glance

Accessing Session
Handouts

Personal Program
Scheduler

Continuing Education
Contact Hours

Special Events

Social Events

Keynote Speakers/
Presenters

Speaker Information

Presider Instructions

Speaker Information

We are delighted that you will be speaking at the AAHPERD national convention. Your contribution will enhance the success of our program and contribute to the professional growth of many in your field. We hope it will be an exiting and enjoyable experience for you.

Please share the following information with the other presenters on your program.

Registration/Housing/Travel:

• All speakers must register for the convention. If you have pre-registered, stop by onsite registration in the convention center lobby.

• You are responsible for your own travel expenses to attend the convention unless other arrangements have been made. AAHPERD does not reimburse these expenses.

Program Schedule:

• An email was sent to all speakers in early January with a link to the online program schedule. If you have not reviewed the date, time, and location of your session, do so now by entering keywords from the title or your last name into the program schedule's search feature. Please share this information with the co-presenters on your program.

• It is possible that the meeting room assigned to your session will change before the convention. Prior to your arrival, revisit the online schedule or download the convention mobile app (available in April) to confirm your room location.

• Please direct questions to meetings@aahperd.org.

Audiovisual Equipment:

• As noted in the Call for Proposals form, AAHPERD provides, at not cost, only the audiovisual equipment selected from the specified list (screen, LCD projector, CD player, flip chart) at proposal submission.

• If your presentation requires more than one unit of the selected equipment (e.g., (2) screens, (2) LCD projectors, etc.) or equipment other than that noted above, you must provide it at your own expense. Additional equipment requests will only be accepted onsite at the Program Operations Booth located in the registration area of the convention center. Orders must be received at least two (2) hours prior to your presentation and paid for prior to delivery of the equipment to your meeting room. Cash, credit card, or check will be accepted.

• Laptops and an internet connection are not provided for sessions other than those scheduled in the technology lab (see below). If you are using an LCD projector, you will need to bring your own laptop pre-loaded with your presentation or make arrangements with your co-presenters to share a laptop.

• The Technology Lab (Convention Center: Room 218) will be equipped with an LCD projector/screen and a desktop computer with internet access for use by the presenter.

• Please review your session's meeting room and audiovisual setup. If the equipment you ordered at proposal submission is not listed, please send an email to meetings@aahperd.org for assistance.

Wireless Internet:

• Wireless internet service for use throughout the convention center is available for an individual purchase of $14.95/day. If you wish to purchase this service for your presentation, locate the convention center's wireless network, Instant Internet, and follow the steps provided here to establish a connection.

• Speed of connectivity and service is not guaranteed. If you are planning to use the internet during your presentation, we suggest that you test the connection in your assigned meeting room prior to your session, and that you are prepared to modify your presentation should the service not meet your needs.

Poster Presentations:

• All poster sessions are held in the Convention Center Exhibit Hall.

• AAHPERD will provide a standing 4' x 8' poster board for each accepted poster presentation.

• Each poster board will be numbered. Consult the online schedule or the convention mobile app (available in April) to identify the poster area and number assigned to your presentation and use the board with the corresponding number.

Meeting Rooms:

• A Speaker Preparation Room (Convention Center: Room 104) is available for your use to organize your presentation materials.

• In most cases, the meeting room assigned to your session will be available 15 minutes prior to your scheduled start time. Please use this time to ensure that everything is in order and that you are ready to begin on time. If there is a problem, contact Program Operations at (704) 339-6205 for assistance. As a professional courtesy to other presenters, please begin and end your presentation on time.

• Sessions are scheduled in hotel and convention center meeting rooms that have little similarity to gymnasiums, research labs, and dance studios.

• Nothing can be taped, stapled, or otherwise affixed to any wall or surface of the convention center or hotels. Individuals violating this policy will be held liable for damages.

Handouts:

• Most attendees are interested in practical application and how-to ideas that they can incorporate into their programs. Speakers will be sent an email with a link, user name, password, and instructions for uploading handouts.

We hope this information is helpful in preparing your presentation. Looking forward to seeing you in Charlotte!