American Alliance for Health, Physical Education, Recreation and Dance - AAHPERD

Speaker Information

We are delighted that you will be participating at the AAHPERD National Convention and Exposition, co-hosted by the Eastern District Association and Massachusetts AHPERD, March 13–17, in Boston. Your contribution will enhance the success of our program and contribute to the professional growth of many AAHPERD members in your field. We hope it will be an exciting and enjoyable experience for you.

Please share the following information with the other participants on your program.

• If you are in the field of health, physical education, recreation, or dance, AAHPERD requires that you must register for the convention, even though you are a speaker. If you pre-registered and received your badge in the mail, proceed to the Badge Holder Pick-up counter in the Convention Center to receive a badge holder and program book. If you pre-registered and did not receive your badge in the mail, proceed to the Advanced Registration counter to pick up your name badge. If you did not pre-register, you will need to go to the onsite registration area to register for the convention.
  
  
• If you are an invited speaker outside the fields of HPERD, your national association coordinator may have arranged for a day pass for you. If you do not receive your day pass prior to arriving to the convention, stop by the Program Operations Booth, located on the second floor of the Convention Center, to be escorted to your presentation.
  
  
• You are responsible for your own travel and housing to attend the convention unless other arrangements have been made. AAHPERD does not reimburse these expenses. Housing information is located here.
  
  
• Please locate your program by entering your last name into the search feature on the online schedule. The search will provide the program title, date, time, and location of the presentation for which you are listed as a participant. Please share this information with the co-presenters on your program or direct them to the online schedule. If you have questions or concerns about any of the information (for example, if you are speaking on additional programs, but your program is not listed after completing a search), please contact your sponsoring association coordinator to obtain more information.

AAHE

Linda Moore

800-213-7193  x438

AAPAR

Sam Iverson

800-213-7193  x432

Head Start Body Start

Stephanie Lussier

800-213-7193  x440

Jump Rope For Heart/
Hoops For Heart

Allison Davis

800-213-7193  x481

NAGWS

Chandelle Schulte

800-213-7193  x453

NASPE

Susan Schoenberg

800-213-7193  x426

NDA

Colleen Dean

800-213-7193  x464

Research Consortium

Gayle Claman

800-213-7193  x415

• As noted in the "Call for Presentations" form, AAHPERD provides only the specified audiovisual equipment at no cost, and only if it was ordered by September 30, 2011, the deadline date for final presentation requirements. All program session meeting rooms will be equipped with an LCD projector and screen; laptops are not provided for sessions other than those in the computer lab. Additional equipment requests will only be accepted onsite at the AAHPERD Program Operations Booth, located on the second floor of the Convention Center, and must be paid for prior to delivery of the equipment to the meeting room. Payments will be accepted in the form of cash, personal check, Visa, MasterCard, or American Express.
  

• The John B. Hynes Convention Center offers free wireless internet throughout meeting rooms, lobbies, and the exhibit halls. If you wish to use this service, open your internet browser and look for the Hynes Wireless Network.
  
  This service is designed for the casual user, so speed of connectivity and service is not guaranteed.  If you are planning to use the internet during your presentation, we suggest that you test the connection in your assigned meeting room prior to your scheduled session, and that you are prepared to modify your presentation should the service not meet your needs.

• In most cases, the meeting room assigned to your program will be available 15 minutes prior to the scheduled start time of your program. Please use this time to ensure that everything is in order and that you are ready to begin on time. If there is a problem, contact Program Operations. As a professional courtesy to other presenters, please begin and end your presentation on time. A Speaker Preparation Room (Convention Center: Room 303) is available for your use to organize your presentation materials. 

• Most attendees are interested in practical application and how-to ideas that they can incorporate into their programs. Speakers will be sent an email with a link, user name, password, and instructions for uploading handouts.

• Programs are scheduled in hotel and convention center meeting rooms that have little similarity to gymnasiums, research labs, and dance studios. Programs, business meetings, and social events will be scheduled in the Hynes Convention Center, the Sheraton Boston Hotel, and the Marriott Copley Place Hotel. Registration, the Alliance Resource Center, and Exhibits will be located in the Convention Center.

• Nothing can be taped, stapled, or otherwise affixed to any wall or surface of the Convention Center or hotels. Individuals violating this policy will be held liable for damages.

• It is possible, but not likely, that the meeting room assigned to your program will change prior to the date of the convention. Please confirm the room location in the final Convention Program Book, which you will receive onsite when you pick up your convention registration packet.

We hope this information is useful in helping you prepare your presentation. If you have questions, please visit the Program Operations Booth onsite. Looking forward to seeing you in Boston!